Last Updated: October 21, 2026
The short answer: Reports are how you know what happened on your property when you weren't there. Signal of Lincoln officers document every shift in clear, plain language, written by the officer's name, with photos that show you exactly what they saw. Routine observations go in the daily report. Anything that needs your attention gets its own escalation report, so it never gets buried.
A security company is only as useful as the information it gives you. If a report is vague, you're left guessing. That's why we built company-wide report standards and train every officer on them.
A summary of the shift: what the officer checked, what was normal, and anything worth noting, like a light that's out or a door that didn't latch.
A record of each round or patrol visit, including the areas checked and what the officer found.
When something needs attention, like an unlocked door after hours, water where it shouldn't be, or a person who shouldn't be on site, the officer follows your escalation procedures and writes a separate report. Incidents don't get tucked into a routine daily report where they're easy to miss.
Weak | Strong |
|---|---|
"Checked building. Found door open. Closed it." | "At 11:42 PM, Officer Smith found the east loading dock door unlocked and propped open with a wood block. No one was in the area. Officer Smith removed the block, secured the door, photographed it before and after, and called the facilities on-call contact per post orders. The supervisor was notified." |
Example names and details are for illustration only.
Report writing is part of every officer's training. Officers complete Report Writing training modules built on our company-wide report standards, each with a quiz they have to pass. That training sits inside our three layers of training: Officer Pathway training, Signal of Lincoln onboarding, and on-the-job training at each site. Supervisors review reports and coach officers as part of their regular check-ins.
Who, what, where and when, written plainly, with photos where allowed, plus who was contacted and any follow-up needed.
Officers follow your escalation procedures and contact the right person on your team immediately. The escalation report documents it afterward.
Yes. Ask us for a sample with names removed. Every security company should be able to show you one.
Writing by the officer's name keeps reports clear and professional, and makes it obvious who observed what, even when reports are shared or reviewed later.
We'd be glad to walk you through a sample report. Learn more about what our officers do, read 10 Questions to Ask, or request a quote.